Recording matters in a group or a client’s wants and needs is very important in all industries. You can not know what someone wants if there is no record of it. The spoken word is very hard to remember and can be misinterpreted when trying to remember but the recording of a brief can always be referred to and is always clear.
What recording involves in the architectural world is intense. First a recording of the clients wants and needs should be stated in a clear brief and a “promise” or contract should be made that the architects, or other interested parties, that they are going to deliver what has been asked for. When creating a design you record the initial ideas, you then continue and use a software application to build up the design into a working architectural space, all the while recording the time spent on the project. This is important because you are being paid on how much time spent on the project.
Why is it so important to record every aspect of the project? Client, worker relationship can be tricky. People are complex and not everyone can seem to see each other on the same page, putting it in nice terms. But with records it can be proven that you provided them with the outcome they asked for. If ever taken to court or demanding for their pay check, it can be proven it was deserved if records of what was accomplished, minutes and it being signed off. Essentially records are evidence of work, meetings or actions.
A document (noun) is a bounded physical representation of body of information designed with the capacity (and usually intent) to communicate.[1] Communication is the important aspect made in this definition. To keep records is to make sure communication is ensured.
In other industries such as; law, medicine, economics, marketing and so have different types of recording but all in all it has the same outcome, it has the aim to communicate.
In our team we have found the importance o capture footage of testing with the software’s to prove testing has been made and to communicate to each other the progress. Having records of emails are important and kept by all members of the group and having a depository folder will keep everything in one place. Whatever we record will aim at communicating to each other efficiently.
[1] http://en.wikipedia.org/wiki/Document
Thursday, May 8, 2008
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